Procurement Manager

Arsenale Group

Job Purpose

Reporting directly to the Director, Head of Development & Construction Real Estate, the role will establish procurement strategies and policies for acquisition, receiving and tracking of project materials for the Group that optimize quality, cost, and timely delivery criteria. He/she will collaborate with the management in the negotiation of contracts and lines of credit with suppliers and subcontractors.

Key responsibilities

Work in conjunction with Project Managers, other roles of the Dept and relevant external partners to coordinate supplier selection, credit and terms, track supplier performance standards, and conduct ongoing evaluation.
Calculate the cost of orders, assign invoices to the appropriate accounts, and monitor in-house inventory transfer for project consumption. The procurement Manager also determines if inventory quantities for commonly used items are sufficient for the needs of the company and orders more supplies as needed.
Collaborate in the development and monitoring of budgets for projects.
Prepare, maintain and review purchasing records, produce management reports, track contracts and orders, approve bills for payment.
Conduct research via Internet, catalogues, trade publications, and trade shows to identify potential suppliers. Create spreadsheets with vendor & product or service comparisons of prospective suppliers to support management decisions.
Interview prospective suppliers to determine prices, discounts, terms, etc.
Prepare procurement execution plans and oversee the full array of materials management and procurement functions of purchasing, expediting, shipping, receipt and inspections, and logistics.
Develop plans for the effective organization and temporary storage of project materials and general inventories at various construction sites and/or independent warehouse locations.
Support, and in some cases lead, cost reduction efforts.
Monitor and support returns, damage replacements, and warranty claims.
Prepare and review all of comparison for purchasing orders.
Negotiation with the suppliers to reach for the best prices.

Qualifications and Experience

University degree in Architecture, Engineering or in a related field.
A minimum of 7 years of experience, with background in Construction & Hospitality Sectors.
Professional knowledge in Construction & Hospitality industry methods, and applications.
Knowledge and experience with purchasing materials for the construction.
Working knowledge of Supply Chain ERP Software and the management of same.
Excellent communications skills both written and oral.
Strong critical thinking and negotiating skills.
Decision Making.
Planning, organisation and detail orientation.
Ability to work under pressure and meet targets.
Ability to build strong relationship with colleagues and external teams.
Fluent in Italian and English, any other language is an advantage.
The position is based in Rome. Frequent travels will be required within the role.